Guide to SharePoint Online Migration: Your Data is Safe!

[petergrew]

Hey everyone!

If your company is moving its file shares or old SharePoint Server content (SharePoint 2013/2016/etc.) into the newer SharePoint Online environment—which often includes your Microsoft Teams "Files" tabs—you might be worried about things getting lost or broken. Let's be real: SharePoint migration sounds scary.

However, modern migration tools have made this process incredibly reliable. While Microsoft offers the SharePoint Migration Tool (SPMT), many admins find it lacks the crucial control needed for large, complex moves, especially regarding preserving all the little details.

Why Admins are Turning to Tools Like Shoviv

I've seen the Shoviv SharePoint Migrator consistently recommended in admin communities because it excels at handling the most critical, often-overlooked aspects of SharePoint migration:

Metadata and Permissions: This is the big one! Shoviv ensures that all file version history, creation/modification metadata, and complex permissions (who can see what) are perfectly preserved during the move. Your governance remains intact.

Flexibility Across Scenarios: Whether it's On-Premises SharePoint to Online, or even SharePoint Online Tenant-to-Tenant (for mergers/acquisitions), this tool covers all the bases.

Filtering and Efficiency: It allows admins to set filters based on file size, date, or extension. This means we can leave behind old, unnecessary clutter, ensuring your new SharePoint Online environment is clean and fast.

Job-Based Management: Admins can run the migration in manageable batches and, crucially, the tool often supports resuming if a job is interrupted. This saves days of having to restart or manually check for duplicates.

A Tip for End Users

The best thing you can do to help is a pre-migration cleanup. Go through your existing documents in the old system: delete files you no longer need, archive outdated projects, and ensure the folder structure is logical. "Junk in, junk out" applies here! A cleaner source makes the automated migration much smoother and faster.

If your IT team is using a tool like Shoviv, rest assured your documents, sites, and libraries are in good hands for a seamless transition!

Are you moving to a new SharePoint site soon? What are your biggest concerns about the process?

Free Resources:-

1. SharePoint Online to SharePoint Online Migration
2. SharePoint tenant to tenant migration
3. Move SharePoint List to Another Site
4. Types of SharePoint Sites
5. Migrate SharePoint